City of Long Beach
Department of Financial Management
Purchasing Division

Thank you very much for your interest in doing business with the City of Long Beach. We are committed to providing bid opportunities to all business enterprises.

The City utilizes an online registration and bidding system to notify businesses of various bid opportunities, news, and updates. The electronic bidding system provides an easy and accessible way to bid documents. Registered companies will receive customized emails notifying them of specific bids, the ability to search for bids, and download documents.

How to Participate

• Register with PlanetBids

The City utilizes a customized list of commodity codes to register and notify potential bidders for opportunities. Review the list of commodity codes. Review bid opportunities, and/or register with us.

Please visit the Small Business Enterprise section to learn more about this program.

We have made every effort to make all aspects of the contracting process as easy, secure, and reliable as possible. However, if you need help or have technical questions concerning the features available to our bidders on this section, or receive an error, please call (818) 992-1771. If you require additional information regarding a specific bid, please call the Purchasing Division at (562) 570-6200. 

Once registered, all contractors/vendors are solely responsible for maintaining up to date and accurate information. Vendors may edit their profile at any time.

Note: In order to access the BidsOnline system, you must download and install Adobe Flash Player 10.1 or higher.  

CARES Act: Coronavirus Relief Fund

The Federal Coronavirus Aid, Relief, and Economic Security (CARES) Act was enacted on March 27, 2020. The relief package included $150 billion to assist States and local governments address the public health and economic impacts of the COVID-19 pandemic. Long Beach was awarded $40.28 million in CARES funds in the State FY 2020-21 budget, passed on June 29, 2020. Learn more about the CARES Act Coronavirus Relief Fund in Long Beach. 

The City seeks to contract with local service providers to offer resources to the community through a variety of programs. Please visit PlanetBids to learn more about the current opportunities. The Purchasing Division is making several resources available below to assist local vendors in navigating the procurement process. For further questions regarding open RFP opportunities, submit all inquiries via email to rfppurchasing@longbeach.gov or call 562-570-5664.

10% Local Preference

Adopted by City Council, a bid from a Long Beach vendor for furnishing materials, equipment, supplies and non-professional services shall be reduced by 10%.  In no case shall the maximum preference under this section exceed $10,000 for any bid. View more details.

Small Business Insurance

The City of Long Beach is pleased to announce an agreement with Driver Alliant Insurance Service to provide a low-cost insurance alternative aimed at assisting small business enterprises in meeting the City's insurance requirements for bidding on small, low risk projects for the City and Port of Long Beach.

Coverage is bound for City and Port projects only (not all work performed by the vendor/contractor). This program has low premiums, low deductibles and many pre-approved classes, which expedites contract issuance. If you are interested in participating in this program you must contact Driver Alliant directly. Link to information

Small Business Bonding Assistance

The US Small Business Administration (SBA) can guarantee bonds for contracts up to $2 million, covering bid, performance and payment bonds for small and emerging contractors who cannot obtain surety bonds through regular commercial channels. Link to SBA Surety Bond Guarantee website.

Insurance Requirements

See what the City's insurance requirements are and view the Risk Management Bureau.

BizConnect

The Long Beach Public Library has many programs and services to help businesses through the BizConnect Service. Many resources are available at the Main Library and online through the Virtual Library.

Purchase Order General Conditions

These are the general conditions attached to every purchase order issued by the City.

W-9 Form

All vendors that have received a purchase order from the City of Long Beach are now required to have a W-9 form on file with the Dept of Financial Management. Link to our instructions and to the IRS website for the form.

Accounts Payable Section

Accounts Payable Section of the Accounting Bureau.

Vendors with questions about non-payment of invoices older than 30 days should contact the ordering department (contact information is indicated on Purchase Order).

Gifts

The acceptance of gifts by City employees is prohibited by the Ethics Handbook guidelines. Suppliers are requested to cooperate in this regard by not making such offers to City employees.

Standards of Purchasing Practice

• To regard public service as a sacred trust, giving primary consideration to the interests of the public agency that employs us.
• To purchase without prejudice, seeking to obtain the maximum value for each dollar expended.
• To avoid unfair practices, giving all qualified vendors equal opportunity.
• To honor our obligations and require that obligations to our public agency be honored.
• To accord vendor representatives courteous treatment, remembering that these representatives are important sources of information and assistance in solving our purchasing needs.
• To refuse to accept any form of commercial bribery, and prevent any appearance of so doing.
• To be receptive to counsel from our colleagues, and to cooperate with them to promote a spirit of teamwork and unity.
• To conduct ourselves with fairness and dignity, and to demand honesty and truth in the purchasing process.
• To strive for greater knowledge of purchasing methods and of the materials we purchase.
• To cooperate with all organizations and individuals involved in activities designed to enhance the development of the purchasing profession, remembering that our actions reflect on the entire purchasing profession

We subscribe to these standards.

Our Mission: To provide City departments with quality and cost-effective
products and services at a fair, competitive price in a timely manner.